Deployment Application Process Begins Today!

FANGS

Commanding Officer
Community Staff
Division Staff
DEPLOYMENT PROCESS: (PLEASE NOTE THAT ALL RULES WITH RESPECT TO DEPLOYMENT IN THE FAQ APPLY - SEE POST BELOW FOR A COPY OF THAT INFORMATION)

To become a Type D Member in the 405th, you'll need to complete the following:

1. Please fill out the form located at this link: http://www.405th.com/forms.php?do=form&fid=2 NOTE: Please see the below edit to note an upcoming change in how this is done.

2. You will also need to submit your application photos to deployment@405th.com. The photos need to be clear enough to show detail and full length from the front, back and each side and should ideally be in front of a neutral background - like a blank wall etc. PLEASE INCLUDE YOUR FORUM NAME AND REAL NAME IN YOUR EMAIL SO THAT IT IS EASY TO MATCH UP YOUR PHOTOS WITH YOUR FORUM APPLICATION.

3. Division will review your photos along with your form and be in contact with you should they have any questions or require more information or clearer pictures. This contact will happen by email.

4. Division will then place your gear within one of the 3 Tiers based on the following:

Tier 1
a. Armor fits adequately.
b. Soft parts may or may not match game/screen references.
c. Armor seams may be more prominent than shown in game/screen references.
d. Footwear is adequate but may not match game/screen references.
e. Detailing is present but perhaps not complete.
f. Note: The average Halo fan may notice some differences with the references.

Tier 2
a. Armor fits well and is strapped/attached well to accommodate movement etc.
b. Armor seams are adequately hidden from a distance of 10 feet.
c. Edges give the impression that it is armor, and not plastic/foam/resin etc.
d. Soft parts are closer to being game/screen accurate.
e. Paint properly reflects the desired “look” but may require some more refining.
f. Footwear is appropriate to the costume.
g. No major detailing missing and most minor details are present.
h. Note: The average Halo fan is likely not going to notice differences with the references without close inspection.

Tier 3
a. Armor fit and strapping are not an issue.
b. Armor seams are not evident even within 5 feet.
c. Edges are near to flawless and give the impression that it is armor and not plastic/foam/resin etc.
d. Soft parts fit the wearer properly to the desired character and game/screen accurate in terms of detailing
e. Paint and detailing matches the desired “look” of the referenced images.
f. Footwear matches the game/screen reference.
g. Most major and Minor Details are present.
h. Note: Costumes at this level will appear to have walked right out of the game. Even so, it is overall fit and look that allows a member to achieve this level and not a need for every detail to be perfect down to the smallest degree.

5. Each Tier is going to have a wide range of costumes within it. Your costume will fit within the Tier that it is MOST like. It doesn't have to match exactly in all of the categories.

6. Once your gear has been reviewed, you will be notified about either which Tier you gear is to be placed or what you need to do in order to be placed in Tier 1. As well, we will try to provide you with feedback on what item(s) you could upgrade, if you so choose, in order to move to the higher Tier. This is not a requirement. You are free to stay at the initial Tier placement permanently.

7. Please note that it is your gear that is being placed in a Tier and not you as a member. Therefore, if you have another set of gear, it will be assessed on it's own merits, and not automatically added to the same Tier.

8. The overall basics for gear approval is: can it appear within the Halo universe, how well does it fit, and how well is it finished (ie degree of clean seams and details etc.)

9. Custom Mash Ups ARE allowed (eg: Halo Kitty etc.), however, the base costume must adhere to the above rules and will be placed in a Tier appropriate to fit and finish. We do reserve the right to deny a custom mash up if it could be seen as inappropriate or the base costume itself couldn't exist within the Halo universe. Please discuss any custom mash ups with your local Membership Officers who would be happy to assist you before you begin your build.

10. Division will do our best to ensure that you get to keep your ID number so long as it adheres to a couple of rules. First it cannot already exist in game (eg: 117). Secondly, it must be a maximum of 4 numbers. THERE MAY BE TIMES WHERE WE HAVE TO MAKE A DECISION ABOUT WHO GETS TO KEEP A NUMBER WHEN WE HAVE SOMEONE ON THE PREVIOUSLY KEPT LIST THAT HASN'T APPLIED AND A MEMBER WHO HAS APPLIED AND IS REQUESTING THAT SAME NUMBER. We know that these numbers are important to you. We'll do our best to sort out any issues that may come along but please note that if you do not have gear and will not have gear in the foreseeable future, we may need to officially give that number to a member that does. We will try to work through other avenues though.

We've made this process as uncomplicated as possible. We've had the Regiment Staff with gear already go through the process and have worked out some bugs etc. to hopefully make this smoother for all of you. Keep in mind, however, that we do only have 2 Membership Officers handling everyone so initially, we know this process is going to be slow. Please be patient with both Masterchief0624 and mothmonty.

Please also keep in mind that this is not personal. We worked really hard at coming up with categories that would accommodate the most members as possible. We don't anticipate there being many that will be denied on their first application. However, it can and will happen. We know that's tough for anyone to hear. I've been through it myself and get that it feels icky. But please take a deep breath and start a conversation with the Membership Officers, or even myself, about what you can do in order to get your gear approved. It may not be as awful as you think. Both Greg and Luis are VERY approachable and while they may be really bogged down initially, they will always do their best to help you out. I would suggest that if soft parts are the issue that you contact me directly as I might better be able to give you advice in that department.

Don't be discouraged. Don't overthink this process or the outcome. This is far easier to attain for our members than any other major club I know. Just take one step at a time and we'll work together. And most of all.....have patience. This is going to be slow for awhile.

EDIT/ADDITION: - September 13, 2016:

There will be a change coming up with respect to Deployment. When you are ready to be deployed, you are to get in contact with your Regiment Membership Officer. When we go live with this, we will post a list of the current RMO's so you know who you are to go to. If you aren't sure which Regiment you belong in (if you aren't already assigned), please ask me and I will help you sort that out. Your RMO will ask you for your costume photos and will make some suggestions. They will check to make sure that your photos are clear enough, that you have them from all requested angles and will point out any items that they think might assist in the deployment process such is fit etc. Your RMO will be the one that completes your application once everything is looked at by them and will submit it to Division along with emailing your photos. The conversation will then continue between yourself, your RMO and the Division Membership Officer. In the meantime, I very much encourage you contacting your RMO before you start the process. They are a valuable resource and are here to assist you.

APPEALS - if you have questions about the decision of the Division Membership Officer, you are encouraged to continue a conversation with the DMO to get clarification. If that clarification hasn't satisfied your questions or if you do not agree with the decision of the DMO and believe you should be in a different Tier etc, you should discuss the matter with your RMO. If you both feel that assistance is required, you can appeal the decision of the DMO to myself. Nothing complicated. A simple PM here on the forum will be just fine. Make sure to include your RMO whenever possible. I will look through all of the information as well as the email chain and do my best to help sort out the situation.

Face Characters - because we know that undersuits can be an issue and a pesky problem, we are going to allow, on a case by case basis, for face characters to be deployed as a Tier 2 version of that character if the undersuit detailing is the ONLY issue. Previously effected members will be reviewed in this situation and contacted on a case by case basis.
 

peterthethinker

Well-Known Member
10. Division will do our best to ensure that you get to keep your ID number so long as it adheres to a couple of rules. First it cannot already exist in game (ie: 117). Secondly, it must be a maximum of 4 numbers. THERE MAY BE TIMES WHERE WE HAVE TO MAKE A DECISION ABOUT WHO GETS TO KEEP A NUMBER WHEN WE HAVE SOMEONE ON THE PREVIOUSLY KEPT LIST THAT HASN'T APPLIED AND A MEMBER WHO HAS APPLIED AND IS REQUESTING THAT SAME NUMBER. We know that these numbers are important to you. We'll do our best to sort out any issues that may come along but please note that if you do not have gear and will not have gear in the foreseeable future, we may need to officially give that number to a member that does. We will try to work through over avenues though.
so are alpha charcs allowed . Eg my pick of X86 ???? a A * ton* of the ones in the SSN thread have a letter attached and I suspect they are gonna wanna just drag over the same format.
 

peterthethinker

Well-Known Member
Understood. Thankyou!

Also . I have My MC 4 suit painted normal Chief Green but for RTX it has on it a temp set of stickers
may I use the pics of its normal paint job ??? or do I need to submit in both iterations.
The VooDooDonut temp job is a one time thing till I made a dedacated Donut CE style.
Right after Con I am stripping him of the pink overlays and its back to chief green .
 

CommanderPalmer

Well-Known Member
Wow! Congratulations FANGS and the whole 405th Staff!
Great job, yay! It's here and finished and deployment is officially a GO! :D

Now I really have to finish my costume asap. Want to officially become a 405th member so much. :B





PS. I've read about the numbers... Is there any way I could reserve 713? ;_; Please? I swear I'll have my build ready in 2-2 1/2 months for Gamescom, so I'd apply little earlier! T_T Please...
 

mothmonty

Jr Member
Understood. Thankyou!

Also . I have My MC 4 suit painted normal Chief Green but for RTX it has on it a temp set of stickers
may I use the pics of its normal paint job ??? or do I need to submit in both iterations.
The VooDooDonut temp job is a one time thing till I made a dedacated Donut CE style.
Right after Con I am stripping him of the pink overlays and its back to chief green .


Submit your application in the state, in this case paint up, you want your costume deployed in.
 

FANGS

Commanding Officer
Community Staff
Division Staff
I'm happy to see this process is lighting a fire for some to get their gear finished. However, don't feel you need to rush (unless you're just super excited to build). There is no pressure to get yourself deployed quickly. Take your time, enjoy the process and don't stress yourself out!
 

CommanderPalmer

Well-Known Member
I'm happy to see this process is lighting a fire for some to get their gear finished. However, don't feel you need to rush (unless you're just super excited to build). There is no pressure to get yourself deployed quickly. Take your time, enjoy the process and don't stress yourself out!
But... but... Those numbers won't caim themselves... o.o
 

Dirtdives

RXO & Keeper of Con Lists
405th Regiment Officer
Community Staff
FANGS, you and all the staff are doing a super FANTASTIC job.! Thank you for all your hard work and dedication. I don't know if I can even make the 1st Tier w/ the suit I built for my son.......but then he would have to submit since he is wearing it? If that were the case, is there an age limit for applying? Hopefully I'll have my suit up and "running" soon.
 
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Chernobyl

Sr Member
FANGS, you and all the staff are doing a super FANTASTIC job.! Thank you for all your hard work and dedication. I don't know if I can even make the 1st Tier w/ the suit I built for my son.......but then he would have to submit since he is wearing it? If that were the case, is there an age limit for applying? Hopefully I'll have my suit up and "running" soon.
Having read through the details, I'm personally unaware of any age restrictions being in place for Deployed Status. I'm almost certain that we wouldn't deny your son based on his age - the question is whether he'd be classed as a Deployed Member in his own right, or whether, as a minor, he'd fall under your own Deployed Status. Either way, I doubt very much that your son would be denied a place in the 405th based upon his age.
 
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Dirtdives

RXO & Keeper of Con Lists
405th Regiment Officer
Community Staff
Thank you Chernobyl, Since i didn't see it mentioned anywhere....just wanted clarification.
 
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FANGS

Commanding Officer
Community Staff
Division Staff
Actually, there is a very important age restriction. To be deployed you must be 18 years of age. For ease of reference, I've copied the Deployed Member Section here:

Costuming Members


  • Type D - Deployed Membership:is limited membership open to persons 18 years or older who own a completed Halo-based costume that meets the requirements of the organization.
  • Tier 1 - Apprentice Costumer: is limited membership open to persons who own a costume that meets the first level with regard to the standards of accuracy, completeness, and quality of construction as required by the 405th.
  • Tier 2 – Hero Costumer: is limited membership open to persons who own a costume that meets the second level with regard to the standards of accuracy, completeness, and quality of construction as required by the 405th.
  • Tier 3 - Legend Costumer: is limited membership open to persons who own a costume that meets the third level with regard the standards of accuracy, completeness, and quality of construction as required by the 405th.
A Deployed Member is defined as a member in good standing who meets the following requirements:

  • Meets all 405th Deployed Membership Requirements (i.e. ownership of an approved costume, is over 18 years of age, etc).
  • Has submitted and had approved a Deployed Membership application.
  • Maintains active contact with their Regiment/Battalion.
  • Participates in at least one Regiment/Battalion or Division activity per year* while wearing an approved 405th costume owned by said member as recorded during their application. Examples of an activity include, but are not limited to conventions, charity events, or any activity designated as an event by a coordinating administrative unit of the 405th.
Upon becoming a Deployed Member, applicants agree to:

  • Having their personal data stored with 405th records, e.g. the Deployed Member database.
  • Disciplinary data being held against that personal data.
  • Their personal name being used in the course of business in the 405th Infantry Division.
  • The 405th being able to share personal data to any justified party within the course of the 405th's business, including convention organizers, 343i, social media and law enforcement.
*Members who serve in military branches or in professions that may keep them from attending events for a time greater than twelve (12) months are exempt from activity level requirements if their service or profession renders them unable to meet these requirements.
These Minimum Activity Level Requirements should be administered as justly and with as much common sense as possible.
A member may retain active status, even if they do not meet all of the requirements listed above at the discretion of their unit Commanding Officer.
A Deployed Member is eligible to:

  • Vote in polls of the Deployed Membership.
  • Vote in local elections.
  • Run for and/or hold elected or appointed offices in the 405th.
  • Coordinate/host official 405th events as designated or allowed by their unit leader.
  • Create “Deployed Member-only” merchandise. (creation must be approved by the DIO)
  • Buy 405th merchandise.
  • Have their picture displayed on 405th produced promotional materials/websites/social media
  • Participate in official 405th events (i.e. charity benefits, celebrity appearances, guest escorts, etc).
  • Have access to the Deployed Member forums.
Upon admission, Deployed Members will choose a unique number in the 405th member catalog. The catalog number is unique to the individual member and is non-transferable.
Members agree to use and wear their costumes in accordance with the participation requirements as set forth by the 405th.
Members are expected to comply with their respective applicable local, regional, and national laws.
The right to grant, deny, revoke, or suspend membership is reserved by and under the sole authority of the Division Commanding Officer and may not be superseded by any rules of any 405th subdivision or unit.
We reserve the right to deny or revoke membership at any time, based on any past criminal history as outlined in Operational Procedures and in accordance with the laws of the applicable country or region within. Notice of such denial or revocation will be filed with the 405th Command Staff.
Non-costumed/non-deployed members have to be 13 years of age or older. The question though as to whether or not you could be deployed with the suit that you made for your son, Dirtdives, the answer is no. And that wouldn't change no matter what your son's age was. The gear that you are approved with has to be your gear. I'm not sure how old your son is, however if he's over 13 I would suggest (If you want him to be part of this community) that you get him on here. There is lots he can do while he waits to be 18 and be fully deployed. As I said before, don't stress about not being able to apply for deployed status. I know we all want it, but take your time and enjoy your build. The application form is always going to be there so there is no rush.
 
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Dirtdives

RXO & Keeper of Con Lists
405th Regiment Officer
Community Staff
The you FANGS, this will save me time and aggida in getting both of our suits completed.
 
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CommanderPalmer

Well-Known Member
FANGS, I just have a question - how do we know who got accepted and into which Tier?
Will you be making a thread with these members or something else?
 
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IshidaRyusei

Jr Member
I'm wondering the same as the Commander, also, does the costume need to be in a completed state to submit the application or can we submit after we have sufficient progress?
 

kaween

Member
I can't for the life of it imagine suits would be judged while NOT being in their completed state. As I understand it, you can _add_ and _change_ stuff to a completed and already audit'ed suit to try and make it qualify for a higher tier no problem, but the suit itself must be ready to be worn as-is in the state in which it is presented for the initial audit.

Otherwise, what's the point of the audit ?

Unless FANGS says I'm totally wrong of course.

Anyhow, will be putting in my application next week myself in the same week as I'll be doing my tax declarations.
Two things I'm not really looking forward too, to be totally honest.
We'll see if I score above the "green garbage bag and bucket" level. :D
 
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Cadet

Executive Officer & RCO
Division Staff
405th Regiment Officer
I'm wondering the same as the Commander, also, does the costume need to be in a completed state to submit the application or can we submit after we have sufficient progress?
"If you do not have a completed costume, you cannot become a Deployed Member," is the first line on the Deployment Application.
 

CommanderPalmer

Well-Known Member
Aye. The costume has to be in completed state. So, that you could immediately be deployed, should there be a need.
You can always mod things and then apply again for higher Tier or something, but it HAS to be finished.
kaween your costume is great, so consider that green thing is below your level.
 
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kaween

Member
Heh, It would be GREAT if YOU'd be on the audit team, for me at least. :D

I do have some level of concern about the pictures though.

What I mean is this : all of us are honest people, no doubt in my mind. But I've SEEN pictures been taken that look "better than real life" and I'm not talking about photoshop'ed stuff but subjectivly much better looking pictures just because the guy/woman behind the camera knew EXACTLY what he/she was doing to get the best color reproduction, the sharpest contrast respons or what ever that -whould the camera be put into my hands- whould have resulted in a dull and bland picture.

And no, just by "putting the subject in front a white wall" you're not excluding that aspect. (although no doubt, does help from a technical point of view)

Fact is for example, a DSLR operated by somebody who knows their way about it will produce a much nicer picture than that picture made with your smartphone. Subtle usage of various filters/light systems will make a paintjob look totally different compared to the same stuff being photographed with any low cost camera.

I mean, on a 501th stormtrooper suit, the thing is black and white. Done. On these suits however, you can't honestly think a less than ideal picture won't affect the judgement results as I'm pretty sure I myself would be influenced if I'd have to pass judgement on some work based upon pictures. I'm convinced staff has considered this already but I'm just wondering to what extend you can take this in account. I'm not pretending I know a better way than what is proposed either and it's not meant as critisism, I just bring it up out of concern.
 

CommanderPalmer

Well-Known Member
Heh, It would be GREAT if YOU'd be on the audit team, for me at least. :D

I do have some level of concern about the pictures though.

What I mean is this : all of us are honest people, no doubt in my mind. But I've SEEN pictures been taken that look "better than real life" and I'm not talking about photoshop'ed stuff but subjectivly much better looking pictures just because the guy/woman behind the camera knew EXACTLY what he/she was doing to get the best color reproduction, the sharpest contrast respons or what ever that -whould the camera be put into my hands- whould have resulted in a dull and bland picture.

And no, just by "putting the subject in front a white wall" you're not excluding that aspect. (although no doubt, does help from a technical point of view)

Fact is for example, a DSLR operated by somebody who knows their way about it will produce a much nicer picture than that picture made with your smartphone. Subtle usage of various filters/light systems will make a paintjob look totally different compared to the same stuff being photographed with any low cost camera.

I mean, on a 501th stormtrooper suit, the thing is black and white. Done. On these suits however, you can't honestly think a less than ideal picture won't affect the judgement results as I'm pretty sure I myself would be influenced if I'd have to pass judgement on some work based upon pictures. I'm convinced staff has considered this already but I'm just wondering to what extend you can take this in account. I'm not pretending I know a better way than what is proposed either and it's not meant as critisism, I just bring it up out of concern.
While I agree that different cameras make different quality of photos it is still up to individual to make the pictures.
Someone can use a smartphone to make the photos where someone else can get more professional photos of an individual (either a friend or even a hired photographer).
It's up to individual how they'll make the pictures.

However, I'd avoid using photoshop as you know - people could try to manipulate the pictures for their own favor.
Using post-work like a filter to increase/decrease contrast/brightness/colors to get the picture closer to what the costume looks in reality it would be fine with me.

Also, noone said about a white wall. Just some neutral background - where you're in the center of the focus, so preferably one colored, be it white, black, gray, blue, etc.
 

FANGS

Commanding Officer
Community Staff
Division Staff
We aren't sure about the whole telling everyone who is in what tier thing yet. We're looking at potentially having a badge to add here but in the end, I suspect that this really is something personal that some may wish to plaster all over and others may prefer to be more quiet about it regardless of what tier they are in, so it will likely remain optional. Of course, Division will know. And we'll have a method of telling the Regiment Staff.

Yes, your costume must be complete prior to applying.

As for photos - if we get some fabulous looking photo that shows off the gear in all of it's well lit, well posed glory, we're likely going to ask for other ones. We need to be able to be able to see how this kit fits you and what the seams look like. The best way to show fit is for you to be just standing in all four directions - not posed majestically on top of a mountain. ;-)
 

CommanderPalmer

Well-Known Member
We aren't sure about the whole telling everyone who is in what tier thing yet. We're looking at potentially having a badge to add here but in the end, I suspect that this really is something personal that some may wish to plaster all over and others may prefer to be more quiet about it regardless of what tier they are in, so it will likely remain optional. Of course, Division will know. And we'll have a method of telling the Regiment Staff.

Yes, your costume must be complete prior to applying.

As for photos - if we get some fabulous looking photo that shows off the gear in all of it's well lit, well posed glory, we're likely going to ask for other ones. We need to be able to be able to see how this kit fits you and what the seams look like. The best way to show fit is for you to be just standing in all four directions - not posed majestically on top of a mountain. ;-)
FANGS, I meant more like if it will be visible to see for public who got deployed - regardless of the Tier-detail. Just, like a thread or something with all the members that got accepted and were deployed. o.o

LOL about the pose! You forgot to say that best would be if half of the costume would be covered by the epic weapons as well! :D
 
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FANGS

Commanding Officer
Community Staff
Division Staff
As I said, we're looking at badges to add here on the forum - hopefully one for each tier or a generic deployed one so you can choose. Eventually, we hope to have an actual database with member info - photo, ID number, costume types - but that has to wait until this itstakingforever move happens. But no, there won't be a thread with that information.
 
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