Booth at Fan Expo Canada in Toronto, ON - August 21-24, 2025

[N8TEBB]

Description:
"If you're into comics, sci-fi, horror, anime, gaming, or cosplay, come share our playground. You'll feel out of this world and right at home. Find your fandom family at FAN EXPO Canada. All 135,000 of them."

Dates and Hours:
August 21-24, 2025

Wednesday [LOAD IN]	August 20, 2025	4PM-8PM
Thursday	August 21, 2025	4PM* - 9PM
Friday Dinner: 8:00PM	August 22, 2025	10AM - 7PM
Saturday Photoshoot: 9:00AM Sharp	August 23, 2025	10AM - 7PM
Sunday	August 24, 2025	10AM - 5PM

*Special Preview on Thursday at 2PM for VIP, Ultimate, and 4-Day pass holders who purchase in advance.

Location:
Metro Toronto Convention Centre (North AND South building)
Floor Plan of Convention Centre

Event Website:

FAN EXPO Canada I A four day weekend celebration with a world of exciting family-friendly attractions, fandom-powered community events, and world-renowned celebrities!

FAN EXPO Canada is the ultimate destination to Celebrate. Discover. Belong with all things fandom and pop culture. Get an autograph or a photo with your favourite guest, visit the celebrity panels, or experience the all-ages fun of the family zone.

fanexpohq.com

Local Hotels:
Discounted hotel rates are available through Fan Expo Canada's travel page. Availability is limited. From what I can tell only the Fairmont and the Sheraton have availability from Thur-Sun now.

Travel & Hotels | FAN EXPO Canada

Find great deals & close stays with our FAN EXPO Canada Hotel partners.

fanexpohq.com

Booth:

Booth Location​

Booth is confirmed! A space of 10'x20' (or some slight variation of that) has been granted to us! Booth location is L68, in the hallway of the South building (same area as last year). Click on this map to expand it:​

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Exhibitor Badges​

We have been granted 12 exhibitor badges! As of August 11, 11 have been assigned to attending members. Anyone over the 12 will have to buy their own exhibitor badge for $95, or buy their own general admission badge.​

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Please note, I'll always encourage folks to go out and explore and enjoy the con! At the same time, if you are granted an exhibitor badge, representing the 405th should be your priority. We will all work together to make sure the booth is manned throughout the entirety of the convention, while making sure you enjoy the show.​

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Booth Layout/Floorplan​

Feedback and ideas for booth layout are welcome! Based on our location and what's worked well at past conventions, I think this is a good starting point. I will be bringing the backdrop, retractable banner, floor sign, prop rack, table cloths, business cards, acrylic tabletop signs, helmet stands, and a good assortment of helmets and props to display. Please bring your props and helmets you wish to display as well!​

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Booth Load-in Information​

We are in Load-in zone 5. Load-in is Wednesday, August 20, 4PM-8PM. If we need to use the loading dock, we must book in advance. If we don't want to bother with the hassle of using the loading dock, there are two freight elevators located in hall F (see map above) that we can use within our load-in time. These elevators go straight to the parking garage above the south building.​

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Exhibitor Operating Guidelines​

This is more just for staff, but I'm posting it here to keep everything in one place.​

Exhibitor - Order Forms | FAN EXPO Canada

fanexpohq.com

Photoshoot:
We are doing a photoshoot Saturday Morning at 9:00 am SHARP. Please be at the meeting spot fully suited up and ready to take the first picture by 9:00am.

The meeting place is the water tower at roundhouse park. See the images in this post for reference and inspiration!

DeltaRiley will be taking our photos! The cost for the shoot is $80 for an hour. Please consider chipping in to help me with the cost. If you all contribute $7 that would be much appreciated!

Dinner Plans:
I've made a reservation for 12 people at the Amsterdam Brewhouse at 8:00pm Friday night.

Rules of Conduct for Events

Rules of Conduct for Events

Hello Canadian Regiment! This thread will go through the rules of conduct for representing the 405th at Canadian Regiment events. This is especially good information for our new members to be familiar with before attending a 405th event, but it’s not a bad idea for you well-seasoned members to...

www.405th.com

Official Communication During the Event
This thread will be used for all of our planning leading up to the event. For more instant-communication during the event, please use the official 405th Discord. You can join the discord here. A Fan Expo Canada thread will be created on the discord a few days before the event.

Final Thoughts:
This is our chance to help the Canadian Regiment grow and flourish! Over 135,000 people attended Fan Expo Canada in Toronto last year! If we get out there and yap non-stop about this awesome place we call the 405th, I am sure that we can get even more Canadians interested in Halo cosplay and participating in the community.

Our ultimate goal with convention booths is to show the public the awesome things they are able to achieve with the help of the 405th. Initially they are drawn to our booth because of the super awesome props and costumes you have created, and from there we can encourage them to check out the forums, get a-craftin', and build their own character. If encouraging folks to discover the joy we've found in making costumes and props is something you'd like to do, then please consider coming out to this event.

There isn't a ton of really big outreach opportunities like this one for the Canadian Regiment, so we have to make Fan Expo count. I'm hoping for a BIG bump in membership this year. But it can't happen without YOU. I'd love to see some help from you neighbouring folks in the Midwest especially. If you have the means to make the trek north to Toronto, I'd be honoured to have your help in spreading the word about the 405th. The 405th is a world-wide community after all, let's use that to our advantage!

Confirmed "Boots on Ground":
(1-12 will receive a complimentary exhibitor badge)
1. N8TEBB
2. YTunz
3. celmor1785
4. KaeSpoon
5. Pixelcube (not Sat.)
6. Bunty Scrungus (Fri., maybe Sat.)
7. PaiganBoi (Sat., Sun.)
8. Aaden (PaiganBoi’s son, Sat., Sun.)
9. Raime (Fri., Sat., maybe Sun.)
10. AtomicDeadlock (Fri., maybe Sat.)
11. valyriel (Sat. Sun.)

Just Stopping By:
Benis Wenis
Kolala

Tentative Responses:
antrodite
Benton188
OFiveTwo
AngelVirusX

Citizens of the U.S.A. traveling to Canada:
U.S. citizens must carry a valid U.S. passport. U.S. citizens do not need to apply to a visa or eTA when traveling for short-term tourism (in most cases). To be sure of what documents you will need, click this link. To apply for a U.S. passport, click this link.

Make sure you don't bring any prohibited items into Canada. Notable items that are prohibited are: brass knuckles, pepper spray, certain foods, and of course real firearms. See this page to see the full list of what you are permitted to bring to Canada.

Other Info:
From Fan Expo's operating guidelines: No exhibitor may give away or distribute stickers.

Reach out to me if you have any questions/concerns about this event at all! I'd be happy to answer them as best I can.

 

[JTF4]

Planning on dropping in feet first this year! Looking forward to seeing everyone.

 

[YTunz]

That's not too far north from me! I'd be interested in going! Mark me down!

 

[antrodite]

Mark me as tentative! Work gets busy in the summer for me, but I might see if I can make this !!

 

[Benton188]

I don't think I'll make it this year, but put me as tentative anyways. Things can always change as the year progresses and I may get a con itch between July and end of Sept. If anything, maybe a 1 day appearance.

 

[N8TEBB]

Planning on dropping in feet first this year! Looking forward to seeing everyone.

That’s not too far north from me… I’d be interested in going! Mark me down!

Mark me as tentative! Work gets busy in the summer for me, but I might see if I can make this !!

Marked as Tentative! I'd be thrilled to have you join us, Antrodite! I hope work has a lull for just enough time to let you get away

I may get a con itch between July and end of Sept. If anything, maybe a 1 day appearance.

Marked as Tentative! It's always a treat to have you, Benton. All your pals comin' to FanEx will happily scratch your con-itch for ya XD
I hope you can make it out!

 

[YTunz]

While prop guns without orange tips are technically not illegal, they are prohibited on convention grounds.

Would Covie props be ok? Plasma pistols, Energy Swords, Grav Hammers?

 

[KaeSpoon]

I am tentative, looking into getting a good flight and budgeting accordingly as I would for Dragoncon.

 

[N8TEBB]

Would Covie props be ok? Plasma pistols, Energy Swords, Grav Hammers?

Should be totally fine! I've brought all sorts of covenant props, my grav hammer, and UNSC orange-tipped weapons in in the past few years with absolutely no issues.

UNSC weapons without an orange tip are actually allowed at the booth for display purposes only. For walking around the con though, orange tips are a must. I'll put that little piece of information once the booth in confirmed.

I am tentative, looking into getting a good flight and budgeting accordingly as I would for Dragoncon.

Heck yeahh!!

 

[N8TEBB]

Just a lil update because I know this thread has been quieter recently

A rep from FanEx has reached out! There is a strong chance that they have a 10x20 +/- a few feet space available. They are finalizing details with other cosplay groups and will HOPFULLY get back soon to let me know if we get that space.

Thank you all for your patience! I'm looking forward to seeing you all there!

 

[N8TEBB]

ATTENTION!
THE 405TH HAS BEEN CONFIRMED FOR A BOOTH AT FAN EXPO TORONTO THIS YEAR!

Booth subheading in the original post has bee updated with new information and quoted here for your convenience.

Booth:
The booth application has been approved!! A space of 10'x20' (or some slight variation of that) has been granted to us! Booth location is TBD, but in previous years it has been in the hallway of the South building. The precise number of free exhibitor badges is TBD, but in previous years we've been granted oodles, so I doubt this will be an area of concern this year. Those helping represent the community will be granted an exhibitor badge.

Please note, I'll always encourage folks to go out and explore and enjoy the con! At the same time, if you are granted an exhibitor badge, representing the 405th should be your priority. We will all work together to make sure the booth is manned throughout the entirety of the convention.

Booth layout will be coming shortly!

 

[N8TEBB]

Updates on a few things

I requested a change room. Unfortunately, change rooms are not available for any community besides the 501st, and theirs is rather small at that. All of the rooms are used for content or panels. Sounds like we'll have to figure out a storage solution and a space for changing and such. Last year we just used cars - sounds like that's what we'll have to do again this year.

Load-in information will come "soon" along with booth information. We'll have lots of stuff and people all coming in one vehicle, likely with a trailer, so I think going through the loading dock may be out best bet. More info to come later.

Space to park, and trailer parking, is not handled through fan expo. We'll be on our own to figure that out.

 

[KaeSpoon]

Aw man...
I was going to say; "Boots On The Ground!" But Nate already beat me to it. So excited.

 

[N8TEBB]

Aw man...
I was going to say; "Boots On The Ground!" But Nate already beat me to it. So excited.

I'm so excited too!!!!

 

[AngelVirusX]

Looking to maybe "Boots on Ground" with my ODST on either Saturday or Sunday, are there discounted passes for members?

 

[N8TEBB]

Looking to maybe "Boots on Ground" with my ODST on either Saturday or Sunday, are there discounted passes for members?

Fan Expo typically provides us a good number of exhibitor badges! While the exact number has not been confirmed at the moment, last year they gave us more than enough. I should be able to get you one

 

[N8TEBB]

Here's my tentative plan for getting into the city with all the booth stuff, so you guys can know where I am.

JT is coming to my house in Windsor early in the week.

Wednesday morning I'm picking up Spoon and Celmor in Detroit and bringing them to Canada. The four of us will be taking two minivans to Toronto to arrive in time for load-in at 4PM. We'll be bringing the backdrop, prop rack, flag pole and flags, fake rocks, table cloths, booth table signage, as well as all of our other props and costumes. Hence why we need two vans XD

I plan to leave one of the minivans in the parking garage for the entirety of the weekend as our storage locker. I'll be able to get a good spot on Wednesday, so this vehicle won't move all weekend. The other minivan will be transport for me, JT, Spoon, and Celmor to get back and fourth from the con and our accommodations on Thursday and Sunday. The days in between, we'll want to take the GO-train to avoid the traffic. We'll be staying at my friend's house outside the city, about an hour commute by car or train.

Sunday, we'll load all our stuff back in the minivans after the con is over and drive home to Windsor Sunday night.

 

[celmor1785]

Here's my tentative plan for getting into the city with all the booth stuff, so you guys can know where I am.

JT is coming to my house in Windsor early in the week.

Wednesday morning I'm picking up Spoon and Celmor in Detroit and bringing them to Canada. The four of us will be taking two minivans to Toronto to arrive in time for load-in at 4PM. We'll be bringing the backdrop, prop rack, flag pole and flags, fake rocks, table cloths, booth table signage, as well as all of our other props and costumes. Hence why we need two vans XD

I plan to leave one of the minivans in the parking garage for the entirety of the weekend as our storage locker. I'll be able to get a good spot on Wednesday, so this vehicle won't move all weekend. The other minivan will be transport for me, JT, Spoon, and Celmor to get back and fourth from the con and our accommodations on Thursday and Sunday. The days in between, we'll want to take the GO-train to avoid the traffic. We'll be staying at my friend's house outside the city, about an hour commute by car or train.

Sunday, we'll load all our stuff back in the minivans after the con is over and drive home to Windsor Sunday night.

Sounds like a plan!

 

[N8TEBB]

Booth location and load-in information came out today! I've updated the original post, and copied the information here for your convenience.

Booth Location
Booth is confirmed! A space of 10'x20' (or some slight variation of that) has been granted to us! Booth location is L68, in the hallway of the South building (same area as last year). Click on this map to expand it:

Exhibitor Badges
The precise number of free exhibitor badges is being confirmed, but in previous years we've been granted oodles, so I doubt this will be an area of concern this year. Those helping represent the community will be granted an exhibitor badge.

Please note, I'll always encourage folks to go out and explore and enjoy the con! At the same time, if you are granted an exhibitor badge, representing the 405th should be your priority. We will all work together to make sure the booth is manned throughout the entirety of the convention.

Booth Layout/Floorplan
Booth layout will be coming shortly! We have an end-cap booth, so that gives us some interesting possibilities for the layout!

Booth Load-in Information
We are in Load-in zone 5. Load-in is Wednesday, August 20, 4PM-8PM. If we need to use the loading dock, we must book in advance. If we don't want to bother with the hassle of using the loading dock, there are two freight elevators located in hall F (see map above) that we can use within our load-in time. These elevators go straight to the parking garage above the south building.

Exhibitor Operating Guidelines
This is more just for staff, but I'm posting it here to keep everything in one place.

Exhibitor - Order Forms | FAN EXPO Canada

fanexpohq.com

 

[N8TEBB]

We have been granted 12 exhibitor badges! As we currently only have six people confirmed, you can be assured that those helping represent the community will be granted an exhibitor badge.

No need to buy your own pass KaeSpoon