C2E2 2026 Info and Roll Call: March 27th, 2026 - March 29th, 2026

[MNKr]

Its finally happening! Chief will be at C2 this year!

 

[Worainu]

I did not qualify to compete this year so I'm toying with the Idea of going to C2 instead, anyone got a floor to crash on?

 

[Fallen]

I did not qualify to compete this year so I'm toying with the Idea of going to C2 instead, anyone got a floor to crash on?

There might be some room openings in the spreadsheet C2E2 2026 on the hotels page. Last I checked most were full that had actually filled out that info, but it's a good place to start for who to talk to.

 

[Spartan4204]

Before I start looking to book my own, does anyone have space in their room for a person?

 

[ArcaneGhoul]

Hey all, I asked this during the meeting in Discord tonight but was directed to post here as well.

During C2E2 I’ll be staying with my brother who lives in town. Because of this, I will need to bring in my tote for any days that I suit up. However, I don’t have a place to store it, nor a place to suit up.

Because of this, I wanted to see if anyone is willing to let me come early Saturday morning (at least? Not sure if I’m suiting for the other days) to suit up for the photo shoot, and rest of the day, and store my tote in their hotel room for the day so that I’m not concerned about where I’m going to suit up and where to store my tote.

My brother will likely be with me, but he is not a 405th member, so he won’t have a tote or need to suit up (he’s being my handler). Let me know if that’ll be an issue though and I can work out something with him (like having him sit in the lobby or something)

If anyone has further questions or is willing to let me crash their room, either shoot me a message on here or via Discord (same username as here: ArcaneGhoul_ and I’m in the 405th server)

Thanks y’all

 

[Worainu]

Before I start looking to book my own, does anyone have space in their room for a person?

wanna split a room?

 

[Fallen]

Notes from Feb 16 call

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General Info

• Hotel Rooms
  • If you have space in your room to take on more people please fill out the hotel rooms page of the spreadsheet
  • If you need a room check the spreadsheet and reach out to the person who booked the room
    • Do not add yourself before talking to whoever booked
• Airport/Train Pickup and Drop-off
  • There's a section on the spreadsheet for adding arrival and departure times to help those flying to coordinate arrivals and ride sharing
  • Can't promise pickup by a member but if someone volunteers it would be greatly appreciated
• Will call has moved
  • No located closer to where people line up to get into the show floor
  • Will have more details when we actually have people there
  • Old will call location is now the main stage
  • 
• Booth
  • Not doing a general volunteer signup this year
  • Staff signup on spreadsheet
    • 1 staff member volunteering each hour to be "on duty"
    • They agree to be the primary contact that hour
    • Can always go to any staff member around if you need a staff member
    • Requesting each staff member to pick 2 shifts throughout the weekend
  • Passes
    • As of 2/17/26 these are not finalized
    • A total of 15 passes has been requested but not confirmed
    • Regiment staff has a tentative list for when we do know final count

Thursday

• Booth setup
  • Helpers capped at how many exhibitor passes we receive
  • Must be wearing an exhibitor badge on Thu to be allowed on the show floor
  • Some individuals will be borrowing exhibitor passes for the day but will be required to hand them back in EOD
  • If interested in helping send me a message here on the forums as someone we can contact if we need help and have passes available to use
  • No cookout at MNKr's on Thursday this year
    • Those arriving on Wednesday just needing a place to stay that night are welcome Wednesday night

Booth

• Booth Layout
  • 
  • rough layout, things will shift as we set up
  • Will need at least 3 individuals at the booth at all times
    • 2+ at outreach table(s)
    • 1+ at photo
  • Photo Area(s)
    • People can take photos by the Ring
    • People can side saddle the Ghost
    • Prefer to have a handler not in armor to assist people and prevent anyone from touching the Ring
• Display and Photo Props
  • Display Props
    • Large items taking up considerable floorspace not being accepted anymore
    • Table or prop rack display items finalized at convention
      • We will either have 1 or 2 6ft pegboard racks depending on wall space to place them in front of
      • 3-5 props per pegboard rack with some smaller items intermixed likely to fit each
      • 5 helmets - can be rotated out as needed
      • Self-standing items on table
        • Cannot block access to handout or promotional items and signs
        • Extra Life items will be on display on the table
      • Up to 16 rifle props or combination of rifle and small props can go on the 2 turtle racks in photo area
        • These will be available to be handled by the public
        • Place your item there at your own risk
        • Prioritize Nerf and foam props for this reason
          • Please no more than 2 of the same weapon type
• Booth Room
  • Room this year is 10ft x 20ft
  • Due to number of people and limited space, no crates without receiving prior approval
    • Exceptions will be handled on a case by case basis
  • Expect 2 tables, some chairs, a full repair kit, snacks, and water
  • Aiming to have 2 prop racks inside room for stashing personal props
  • Keep door closed at all times
  • Secure items in the room at night
• Evening plans - there are no planned activities in the evening Thursday

Friday

• Come and go as needed
• Meetup
  • Friday from noon to 12:45 at show floor location
  • More details to come when we have them
  • Want as many people suited up for this as possible
• Evening Activities
  • Bert asked if people are interested in doing the Emo Social Party
  • Ideas like finding a place to play Halo Flashpoint have also been floated
  • Don't feel pressured to join/attend anything you don't want to

Saturday

• Photoshoot
  • Saturday, March 28 @ 8:30AM
  • Same location as last year
  • Directions
  • We will station people to help direct you
  • Find a friend who has gone before if it's your first time attending C2E2 this year
  • Idea to record a video walking people to photo spot shared pre-con
    • No promises as things get hectic
  • DO NOT BE LATE or you risk missing out on some or all of the photos
• Show of Force Walk
  • Post photoshoot take 15+min break depending on how early we finish and congregate near entrance (near but not in front of the C2E2 letters)
  • Looking for 2 volunteers to look after the booth during end of photoshoot and for show of force walk
  • Requesting handlers to take photos and video of behind the scenes stuff at photoshoot as well as walk
    • These handlers do not need to be members
    • Requesting video be taken in 4:3 if possible to make editing for all of our social media spaces easier
• Dinner
  • Saturday evening after show floor closes
    • Tentative time 7:30PM but may shift as needed
    • First attempt same area as previous years but may change as needed if other events are going on in that space
      • Near skybridge to Hilton, Home2Suites, and Hampton Inn
      • Near garage A
  • Everyone will be required to pay before they get food
  • Poll coming for food options
    • Pizza from Papa John's or Chipotle catering menu
    • Need a couple of volunteers to handle pickup
    • Please reach out with any food allergies or dietary restrictions so we can do our best to accommodate everyone

Sunday

• Teardown
  • Show floor closes at 5:00PM
  • Will take as many people as we can to help teardown
  • Talk of using 24ft trailer so only one vehicle needs to drive onto floor
    • Pass along to other trailers afterwards
  • Last year it took us ~1hr total to get everything torn down and loaded up, much of it waiting for the vehicle line
  • MNKr BNKr cookout AFTER teardown
    • If going to MNKr's for cookout you are expected to help with teardown

---

It became somewhat of a joke last night, but I stand by my statement to overwhelm me with photo and video content. I'm especially looking for video of the weekend that we can showcase and use to create content for our socials. The photo drive folder is already live.

We will do another call on Monday, March 16, 2026 @ 7:30PM CST to go over some of this again as well as any new details. Aiming for that call to be no more than 30minutes unless there are a lot of questions.

 

[Spartan4204]

wanna split a room?

I would definitely be down, do you want to do the booking or should I? I can venmo, cash app or PayPal my share

 

[OFiveTwo]

I would definitely be down, do you want to do the booking or should I? I can venmo, cash app or PayPal my share

Ya'll got room for one more? My rooming situation fell through

 

[Spartan4204]

Ya'll got room for one more? My rooming situation fell through

Would be more than happy to accommodate

 

[Worainu]

Ya'll got room for one more? My rooming situation fell through

I don't mind lol gonna be a full fireteam lmao

 

[Worainu]

how close do you two want the hotel to be to the venue? OFiveTwo Spartan4204

 

[Spartan4204]

how close do you two want the hotel to be to the venue? OFiveTwo Spartan4204

Closer the better in my opinion, but I don't mind walking in armor to the venue if it keeps the cost down too