Pacific Regiment Updates (Staff Meetings)

Discussion in 'Pacific Regiment' started by PerniciousDuke, Apr 9, 2018.

  1. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

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    This weekly leadership meeting thread has the most up to date information on events.
     
    Last edited: Apr 17, 2018
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  2. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

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    Welcome! For those of you that don't know, I've accepted the position of Executive Officer for the Pacific Regiment and I'm very excited to help all willing and able Halo cosplayers to meet and share experiences.

    Regiment leadership has decided to help in this process by sharing with you our weekly meeting minutes, so you know what leadership knows! We will also have the most detailed information about upcoming events in these posts.

    Meeting:
    Monday April 9th 2018
    (6:30-7:45)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RMO PerniciousDuke
    Aliya Mathews BCO Huntress217

    Topics:
    1. Forum posts
    2. RMO position
    3. Upcoming Events
    a. HWC

    Details:

    1. Forum posts
    Agreed to anchor event posts to the forum. We will make a thread in the Conventions and Prop Party subforum about an event. The first post in the thread will contain the most up to date information. A link to that thread will be posted in various social media. The goal is to drive members responses back to the forum so that everyone has the same information and can see all responses.

    2. RMO position
    We discussed a potential candidate for the open position of Regiment Membership Officer (RMO). All members were good with the selection and we will announce soon.

    3. Upcoming Event
    a. HALO World Championship 2018

    What- Public viewed esports final for worldwide pro Halo 5: Guardians finalists. Our general appearance is requested by 343 Industries.

    When-
    Friday 4/13 - 12:00PM - 10:00PM PDT
    Saturday 4/14 - 10:00AM - 10:00PM PDT
    Sunday 4/15 - 11:00AM - 8:00PM PDT

    Show Open Times:
    Friday 4/13 - 11:00AM
    Saturday 4/14 - 9:00AM
    Sunday 4/15 - 9:00AM

    Group Meeting Time:
    TBD

    Where:
    Century Link Event Center
    Seattle, WA


    Tickets:
    For those that have expressed interest tickets have been placed in will call under your name.
    If you wish to appear in a completed Halo costume then message us immediately! We need more!
    For extra tickets visit ticketmaster.


    Parking:
    Parking will most likely not be validated. There is a parking structure at the event that will cost money.

    Special Info:
    a. This event will be broadcasted for your viewing pleasure.

    b. There are baseball games going on at the stadium next door during all three days. Expect traffic and parking to get bad 4pm and later.

    c. Find the gamertag kiosk at the event to get an exclusive Halo 5: Guardians emblem for use in-game!

    Roll Call:
    Saturday
    Dustin @seahawkspartan
    Jacob HitboxWorkshop
    Chris PerniciousDuke
    Ian Lonewolf260
    Sunday
    Jacob HitboxWorkshop
    Chris PerniciousDuke
     
    Last edited: Apr 17, 2018
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  3. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

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    Meeting:
    Monday April 16th 2018
    (7:15-8:00)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. Event Recaps
    a. HWC
    2. Changes in WA Battalion
    3. Changes in Regiment
    4. Official Pacific Photos
    5. Upcoming Events
    a. Rose City Con
    b. PAX West
    c. Jet City Comic Show

    Details:

    1. Event Recaps
    a.HALO World Championship 2018
    What went well:
    i. We maintained a consistent presence throughout the show. We were courteous and composed for all photo shoots and requested appearances. We had fun!

    What did we learn:
    i. New and old cosplay attendees should be reminded that other people's personal property is off limits. This includes other cosplayer's props and armor. Whether you are friends or not you must ask the owner's permission each time you wish to handle something that is not your own.

    ii. If giveaways are involved leadership will task one person to divvy them out. If common places are provided leadership will task one or more members to clean up at the end.

    2. Changes in WA Battalion
    Our WA Battalion Commanding Officer Aliya Mathews Huntress217 has unfortunately decided to step down from her position so that she may pursue more cosplay adventures and continue to participate in 405th events. On behalf of the Regiment we thank you for your service. At this time the RCO will handle event planning and the RXO will relay information to the regiment. Information will still be posted to both Facebook groups, but members will be encouraged to post to the Pacific page as to include all regiment members.

    3. Changes in Regiment
    After careful consideration the RCO and RXO have appointed Jacob Gabel aka HitboxWorkshop as our new Regiment Membership Officer! Jacob joined up locally with 405th members after a PAX convention in 2015 and was able to finish a Spartan in time for the launch of Halo 5. Since then he has been active and helpful to cosplay members locally and online through many social media outlets. On behalf of the Regiment we thank you for accepting the position and challenges to come.

    4. Official Pacific Photos
    We would like to consolidate where members can find only the best photos Pacific Regiment has to offer. A plan is in the works and more details will follow.

    5. Upcoming Events (more details next week)

    a. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: TBD
    On sale: (last year June 8th, sold out in 2 hours)

    b. Rose City Comic Con
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    c. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now


    If we missed a convention, please feel free to inform us by replying to this post with the information in the format provided above. We want the get the word out, and appreciate your help in doing so!
     
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  4. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday April 23th 2018
    (6:20-6:50)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. 405th Photos
    2. 405th Social Media
    3. Recruitment Booth
    4. Upcoming Events
    a. Rose City Con
    b. PAX West
    c. Jet City Comic Show

    Details:

    1. 405th Photos
    In an effort to provide everyone with only the best photos of themselves and other members we are creating an official drop box for Pacific Regiment Photos. Separate drop boxes will be created for each event. During the weeks to follow, staff will pull the best photos and place them in the official drop box.

    2. 405th Social Media
    We will continue to push data out during events to Division PR arma358 so that he may post to official social media. We will also be revamping our own regiment social media presence.

    3. Recruitment Booth
    The regiment will be posting about the creation of a recruitment booth this week. After regiment members provide their input we will begin construction. Booth space has already been set up for Jet City Comic Con in November!

    4. Upcoming Events (more details next week)

    a. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: TBD
    On sale: (last year June 8th, sold out in 2 hours)

    b. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    c. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
  5. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday May 7th 2018
    (6:10-6:40)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. Halo Waypoint Community Spotlight
    2. 405th HWC Videos
    3. Recruitment Booth
    4. Upcoming Events
    a. Rose City Con
    b. PAX West
    c. Jet City Comic Show

    Details:

    1. Halo Waypoint Community Spotlight
    Many of you know that Waypoint does a community spotlight. As a big part of the Halo community we want to strive to provide amazing content for this feature. Currently, 405th members around the world are making a ODST/Jorge hybrid for a random kid in Washington State. Our project finish date is end of October. We hope to be able to present this project to Halo Waypoint.

    2. 405th HWC Videos
    Workers at the MLG event HWC 2018 filmed some of our members with some hi tech equipment. Keep an eye out on Instragram as it will be posted this week.

    3. Recruitment Booth
    Plans to create the booth are up and running. Pacific Regiment Booth Ideas
    Join in the design, we'll be planning a build party for those interested in late July.

    4. Upcoming Events

    a. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: TBD
    On sale: (last year June 8th, sold out in 2 hours)

    b. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    c. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
  6. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday May 21st 2018
    (7:00-7:40)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. Refocus Facebook Presence
    2. Potential new event (Auburn, WA)
    3. Recruitment Booth
    4. Upcoming Events
    a. Rose City Con
    b. PAX West
    c. Jet City Comic Show

    Details:

    1. Refocus Facebook Presence
    With member numbers not increasing the way they use to we'd like to encourage Washington battalion members to post in the Pacific Regiment page instead of WA for a while.

    We've made some changes too. We've added a question for new members. We've added categories for posts so you can filter by staff announcements, event photos, etc.

    2. Potential new event (Auburn, WA)
    Keep your eyes open for a new one time only event. The details have not been narrowed down, but we will make an announcement soon! So far all we know is the city, that it's this summer and the event will be Halo themed.

    3. Recruitment Booth
    Plans to create the booth are up and running. Pacific Regiment Booth Ideas
    Join in the design, we'll be planning a build party for those interested in late July. Time to make design inputs is running out!

    4. Upcoming Events

    a. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: TBD
    On sale: (last year June 8th, sold out in 2 hours)
    *Announcement*- Since tickets sell out fast, or RMO is putting together a buy pool for Regiment members. If you dont think you'll be online when tickets go up then contact Jacob now.

    b. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    c. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
  7. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday June 4th 2018
    (6:00-6:30)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. PAX West
    2. Dave & Busters
    3. Upcoming Events
    a. PAX West
    b. Rose City Con
    c. Jet City Comic Show

    Details:

    1. PAX West
    Tickets sold out fast! Just as expected. However the twitter feed many people follow did not alert them. If you are without tickets then be aware many people will be selling theirs closer to the event once they are not able to go. Be careful buying second hand! I personally know stub hub has a zero percent return policy. We would recommend sticking to the Halo and Cosplay communities first. Many will take to Facebook to let others know of their available tickets.

    Pacific Regiment will also be submitting for a panel. The panel will be focused on getting new members started. What exactly does it take for a first-timer to make a high quality costume? If you know the answer and are willing to share it on a stage then shoot me a PM! We have two available seats on our panel. You will need evidence of your ability and character, such as costume photos and to view your Facebook profile.

    2. Dave & Busters
    Many may have seen the ads rolling out on Facebook for the new Fireteam Raven arcade game launching exclusively at Dave and Busters. We have been in contact with locations in both WA and CA for approved spartan appearances. Visit our Facebook page often to get the latest. We will know more towards the end of June with the event being sometime in July (most likely).

    3. Upcoming Events

    a. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: Washington State Convention Cente
    Sold Out

    b. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    c. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
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  8. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday June 25th 2018
    (6:00-6:30)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. Regiment Booth
    2. Dave & Busters
    3. Upcoming Events
    a. Dave & Busters
    b. PAX West
    c. Rose City Con
    d. Jet City Comic Show

    Details:

    1. Recruitment Booth Build starting
    For those of you that don't know the 405th is all volunteer. We'll be funding this booth build ourselves without hesitation, but we won't stop you if you want to contribute as well! We'll be putting out a budget and goal markers on social media with more information.

    2. Dave & Busters
    405th staff is constantly looking for opportunities for members to troop. Even when we find them we often don't get as much (or any) information.

    We know the arcades are shipping this week and will be set up promptly. We know that one location in WA and one location in CA wants us there.... that's about it.

    3. Upcoming Events

    a. Dave & Buster
    What: Costume Appearances
    When: within 1-3 weeks
    Where: Ontario, California and Auburn, Washington
    Must ask Regiment staff if you'd like to go.

    b. PAX West
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: Washington State Convention Cente
    Sold Out

    c. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    d. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
  9. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Tuesday July 27th 2018
    (6:00-7:00)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. Battalion Introduction
    2. PAX West Panel
    3. Neighborhood Heroes
    4. Booth Build
    5. Upcoming Events
    a. Neighborhood Heroes
    b. PAX West
    c. Rose City Con
    d. Jet City Comic Show

    Details
    :

    1. Battalion Introduction
    A Battalion is a sub unit of a regiment. It focuses on a smaller geographical area and allows members to create groups and merchandise for said area. We have had a grandfathered Battalion for some time being in the shadow of Bungie and 343i. But, now the 405th will start sanctioning Battalions worldwide. This means that our Battalion will need to submit an application to keep it's status. Currently WaBat has no leader... so unless someone steps up then it will be dismantled until further notice.

    Here are the requirements for Battalions:
    • The name of the Battalion.
    • The names - forum and real - of all proposed members and their locations (There must be at least 5)
    • The proposed staff (must be at least a BCO).
    • The geographical area they cover (REMEMBER ALL MEMBERS MUST BE WITHIN THIS REGION)
    • And a little information on why you believe this arrangement will be beneficial to the Regiment and to those in the Battalion.
    You can send your submissions to any of the names at the beginning of this post.

    2. PAX West Panel
    We have been approved for a PAX Panel this year! It will be Monday, September 3rd at 12:30pm in the Hippogryph Theatre. The title is "Cosplay: Feet First into Halo with the 405th Infantry". The focus will be on how to get started in crafting. Specifically how to go about choosing what medium to use to craft a suit be it EVA, resin, casting or 3d printing. It will also feature our member Longshot-X who can speak about what it is like to do filming in cosplay.

    3. Neighborhood Heroes
    Is a scholarship fundraiser. This year they are hosting a Halo 3 FFA Tournament. They have asked us to come and entertain the kids while they play. Here is a link to their facebook event to learn more. If you want to attend please RSVP with either myself or HitboxWorkshop.

    4. Booth Build
    We've begun the process of building a booth. But, the final assembly I am confident we can do in one day if people make it out to help. I will have written plans and practice pieces for those that haven't done woodworking before. It will be at a private residence with plenty of work and leisure space. We will most likely be making a brisket or something on the RecTec. August 25th. Please PM me for the address, but it will be in the south end of Pierce County Washington.

    5. Upcoming Events

    a. Neighborhood Heroes
    What: Costume Appearance for gaming tournament
    When: Aug 19th
    Where: Bellevue, Washington - MOX Boarding House
    Tickets: FREE with 405th RSVP

    b. PAX West
    Forum event page
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: Washington State Convention Cente
    Sold Out

    c. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    d. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     
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  10. PerniciousDuke

    PerniciousDuke RXO & BCO 405th Regiment Officer Community Staff

    Trophy Points:
    1,085
    Meeting:
    Monday August 6th 2018
    (6:45-7:45)

    Attendance:
    Phil Shinner RCO EVAkura
    Chris Pense RXO PerniciousDuke
    Jacob Gabel RMO HitboxWorkshop

    Topics:
    1. 343i Community Day
    2. Neighborhood Heroes
    3. Community Standards
    4. Upcoming Events
    a. Neighborhood Heroes
    b. PAX West
    c. Rose City Con
    d. Jet City Comic Show

    Details
    :

    1. 343i Community Day

    Every Friday of PAX, 343i hosts a community day for members of the halo community. They give a limited number of spaces to each group within the community, such as: cosplayers, game developers, pro gamers, collectors etc. I'd like to take a moment to explain how we decide who to give our invitations to.

    First, to be considered you cannot have gone before. Even staff will forgo their invitation if a new member has not gone. Second, we consider which members have been most active in our group (also other regiments if we know they will be going to PAX) and reach out to them individually. If there are still spaces left we make a Regiment group post about it. Again, members who have not gone get priority. If there are more applicants than spaces then we will select at random.

    2. Neighborhood Heroes

    We are very excited to be working with this local charity. After working with them on this upcoming event (described in post above) we've decided that we would like to do more with them in the future. Potential events may include more gaming tournaments or possibly armor crafting days for kids. If you want to get involved in these kinds of events please let us know.

    3. Community Standards

    Several recent events have lead us to discuss appropriate behavior for our members. Members who are reported to have violated common community standards such as sexual harassment, aggressive behavior, theft, damage of personal property, etc. will be placed on the radar of regiment staff. Reports of a second violation will be handled on a case by case basis, but may result in the removal of a member from the group. All reports submitted to the Regiment will be forwarded on to Division staff to be recorded.

    4. Upcoming Events

    a. Neighborhood Heroes
    What: Costume Appearance for gaming tournament
    When: Aug 19th
    Where: Bellevue, Washington - MOX Boarding House
    Tickets: FREE with 405th RSVP

    b. PAX West
    Forum event page
    What: Gaming Convention
    When: Aug. 31, Sept. 1, 2, 3
    Where: Washington State Convention Cente
    Sold Out

    c. Rose City Comic Con
    Forum event page
    What: General Convention
    When: Sept. 7, 8, 9
    Where: Oregon Convention Center
    On sale: Now

    d. Jet City Comic Show
    What: Small Comic Convention
    When: November 3, 4
    Where: Tacoma Convention Center
    On sale: Now
     

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